Effective Date: July 2023

This Privacy Policy outlines the practices and procedures followed by Ellis Atkins LLP, a UK firm of chartered accountants ("we," "us," or "our"), with respect to the collection, use, storage, and protection of personal information obtained through our website www.ellisatkins.co.uk 

We are committed to safeguarding the privacy of our website visitors and clients and ensure compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Information We Collect
We may collect and process various types of personal information when you interact with our website, including but not limited to:

1.1. Contact Information: Such as your name, email address, telephone number, and postal address, when you provide it voluntarily through our website forms or other communication channels.

1.2. Communication Data: Any communications you send to us, including emails, letters, and messages through our website.

1.3. Usage Data: Information about how you use our website, including your IP address, browser type, device information, and browsing patterns. We may collect this data using cookies or similar technologies.

Use of Personal Information
We use the personal information we collect for the following purposes:

2.1. Providing Services: To respond to your inquiries, provide accounting, auditing, tax, and advisory services as requested, and manage our client relationships.

2.2. Communication: To communicate with you regarding our services, updates, newsletters, and other relevant information. You can opt-out of receiving marketing communications at any time.

2.3. Website Improvement: To analyse and improve our website's performance, functionality, and user experience.

2.4. Legal Obligations: To comply with applicable legal and regulatory requirements, including record-keeping, reporting, and tax obligations.

Data Sharing and Disclosure
We may share your personal information with the following entities:

3.1. Third-Party Service Providers: We may engage trusted third-party service providers to assist us in delivering our services. These providers are bound by contractual obligations to maintain the confidentiality and security of your personal information.

3.2. Legal Requirements: We may disclose personal information if required to do so by law, court order, or other legal process.

Data Security
We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, misuse, alteration, or disclosure. These measures include secure data storage, restricted access, encryption, and regular security assessments.

Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When personal information is no longer required, we securely dispose of it.

Your Rights
As a data subject, you have certain rights regarding your personal information, including:

6.1. Access: You have the right to request access to the personal information we hold about you.

6.2. Rectification: You can request correction of inaccurate or incomplete personal information.

6.3. Erasure: You can request the deletion of your personal information under certain circumstances.

6.4. Restriction: You can request restrictions on the processing of your personal information under certain circumstances.

6.5. Objection: You can object to the processing of your personal information in certain situations.

6.6. Data Portability: You can request a copy of your personal information in a structured, machine-readable format.

To exercise your rights or obtain further information about your rights, please contact us using the contact details provided below.

Links to Third-Party Websites
Our website may contain links to third-party websites or applications. We are not responsible for the privacy practices or content of such websites. We encourage you to review the privacy policies of those third parties before providing any personal information.

Changes to the Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will post the updated version on our website with a revised effective date. We encourage you to review this Privacy Policy periodically.

Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us:

Ellis Atkins Chartered Accountants
The Atrium, Curtis Road, Dorking, Surrey RH4 1XA
01306 886681
info@ellisatkins.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
CO website: www.ico.org.uk

By using our website, you signify your acceptance of this Privacy Policy.
If you do not agree with the terms of this Privacy Policy, please do not use our website.